Privacy Policy & HIPAA Notice

BodyKinetix Rehab Sport & Spine

Effective: Oct 10, 2025 Updated: Feb 16, 2026

Quick Summary: We protect your personal and health information, use it to provide care and run our clinic, and never sell your data. You control how your information is used and can request access or corrections anytime.

1. Information We Collect

We collect personal and health information necessary to provide quality care and communicate effectively with you. This includes:

  • Name, contact details, and date of birth
  • Health history, symptoms, and treatment records
  • Insurance or payment information (if applicable)
  • Appointment history and communications
  • Online form submissions (e.g., booking or discovery calls)

2. How We Use and Disclose Your Information

Your information may be used to:

  • Provide chiropractic, rehabilitation, and performance care
  • Coordinate care with other providers (with your consent)
  • Process billing and payments
  • Send reminders and educational materials
  • Comply with legal and regulatory obligations

We do not sell, rent, or trade your personal data under any circumstance.

3. HIPAA Compliance Notice of Privacy Practices

Your Protected Health Information (PHI)

“PHI” is information that identifies you and relates to your health condition, care provided, or payment for care.

Your Rights Under HIPAA

  • Access and request copies of your records
  • Request corrections to inaccurate information
  • Receive a list of disclosures for non-treatment purposes
  • Request confidential communications
  • Request limits on certain uses/disclosures
  • File a complaint without fear of retaliation

Our Duties Under HIPAA

We are legally required to maintain the privacy of your PHI, notify you of any breach, and follow the terms of this notice.

Permitted Uses and Disclosures Without Authorization

  • For treatment, payment, and healthcare operations
  • When required by law, court order, or public health authority
  • To prevent or lessen a serious threat to safety
  • To comply with workers’ compensation or law enforcement requests

4. Safeguarding Your Information

We use HIPAA-compliant electronic systems, encrypted storage and transmission, least-necessary access controls, and ongoing staff privacy training.

5. Data Retention and Disposal

Records are retained for the duration required by Nebraska law and securely destroyed when no longer needed.

6. Communication Preferences and Marketing

We may contact you for appointment reminders, follow-ups, and educational updates. You may opt out of marketing communications anytime.

7. Website and Digital Privacy

Our website may collect anonymous data (cookies, device information, IP address) to improve your online experience. We do not knowingly collect personal data from children under 13 without parental consent.

8. Protection of Substance Use Disorder Information
CARES Act and 42 CFR Part 2 Compliance

Our office recognizes that federal law provides additional protections for information related to Substance Use Disorder (SUD), including alcohol and drug use disorder diagnosis, treatment, or referral information.

We will not use or disclose records or information that identify a patient as having or having had a substance use disorder, or that contain substance use disorder treatment information, without the patient’s specific written authorization, except as permitted or required by law.  Substance use disorder information will not be disclosed based solely on a subpoena or informal request for records.

Substance use disorder information will not be disclosed for the following purposes without your explicit written consent or a valid court order issued in accordance with federal law:

  • Law enforcement investigations or proceedings
  • Civil, criminal, administrative, or legislative proceedings

We are prohibited by federal law from discriminating against a patient based on substance use disorder information.

In limited circumstances allowed by law, substance use disorder information may be disclosed without authorization for:

  • Medical emergencies
  • Public health reporting, as required by law
  • Audits, evaluations, or oversight activities authorized by law
  • Court orders meeting federal requirements

Any substance use disorder information that is disclosed will be limited to the minimum necessary to accomplish the intended purpose and will continue to be protected from re-disclosure unless permitted by law.

9. Updates to This Policy

This policy may be updated periodically. The latest version is available at www.bodykinetixne.com. Continued use of our services constitutes acceptance of any updates.

10. Contact Information

BodyKinetix Rehab Sport & Spine
Attn: Privacy Officer
20330 Veteran’s Drive, Suite 5
Elkhorn, NE 68022
bodykinetixne@gmail.com
Phone: (402) 792-4504

If you believe your privacy rights have been violated, you may file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights or call 1-800-368-1019. We will not retaliate for any complaint filed.